Executive Secretary to the Port Director and Board - GOV.KY
Executive Secretary to the Port Director and Board
Posting Date: 8 October 2026 | Salary: CI$60,060 - $78,516 per annum
Overview
The Executive Secretary to the Port Director and Board provides high-level executive, Board, governance and corporate secretariat support to the Port Director and Board Members to the Port Authority of the Cayman Islands (“PACI”). The postholder serves as a key coordination point between the Office of the Port Director, Board of Members, Senior Management, Government Ministries, statutory authorities, regulators, legal advisers, auditors and other internal and external stakeholders.
The position is responsible for coordinating executive and Board meetings, preparing and maintaining confidential documentation and corporate records, monitoring decisions and action items, and ensuring the timely progression of matters requiring executive or Board attention. The postholder must exercise a high degree of discretion, professional judgement and initiative when managing confidential, sensitive and time-critical matters and must be capable of working independently while effectively managing competing priorities and deadlines.
Duties and Responsibilities
- Provides comprehensive and proactive executive support to the Port Director, including management of calendars, appointments, meetings, travel, commitments and competing priorities.
- Coordinates meetings of the Port Director, Senior Management, Board of Members and Board sub-committees, including preparation and circulation of agendas, meeting papers, presentations, briefing materials and supporting documentation.
- Provides professional Board and corporate secretariat support, ensuring meetings, notices, agendas, minutes, action registers and related documentation are prepared and maintained accurately and within required deadlines.
- Drafts, edits, proofreads and formats executive correspondence, reports, submissions, briefing notes, presentations, memoranda and other official documents to a high professional standard.
- Maintains accurate, confidential and secure corporate, Board and executive records, registers and documentation in accordance with applicable legislation.
- Serves as a professional liaison between the Office of the Port Director, Board Members, Senior Management and internal and external stakeholders, including Government Ministries, statutory authorities, regulators, legal advisers and auditors.
- Coordinates requests for information, reports, submissions and documentation requiring consideration, approval or action by the Port Director, Board or Board sub-committees.
- Conducts research and prepares briefing information to support the Port Director and Board in decision-making and the review of strategic, operational and governance matters.
- Supports statutory, regulatory, audit, corporate governance and reporting requirements and assists in ensuring deadlines and submissions are appropriately monitored.
- Provides administrative and coordination support for special projects, corporate initiatives and other assignments undertaken by the Port Director or Board.
- Handles confidential, sensitive and privileged information with the highest degree of discretion, integrity and professionalism.
Qualifications, Experience and Skills
- Bachelor’s degree or equivalent in Business Administration, Management, Public Administration, Corporate Governance, Legal Studies or a related discipline; a Master’s degree in a relevant field would be preferred.
- Professional certification or formal training in Corporate Governance, Board Secretariat, Executive Administration, Business Management or a related discipline would be beneficial.
- Minimum of five (5) years’ progressively responsible experience in executive administration, corporate secretariat, Board support, governance, senior-level administrative support or a comparable professional environment highly beneficial.
- Demonstrated experience supporting senior executives, Boards of Directors, committees, statutory authorities or governance bodies preferred.
- Proven experience preparing board papers, agendas, minutes, reports, correspondence, presentations, briefing notes and confidential executive documentation.
- Strong knowledge of corporate records management, document control, confidentiality and governance practices.
- Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint, and demonstrated ability to work with electronic records and document management systems.
- Excellent interpersonal and stakeholder-management skills, with the ability to communicate effectively and professionally with Board Members, executives, government officials and external stakeholders.
- Demonstrated discretion, integrity, professional judgement, attention to detail and ability to manage sensitive and confidential information.
- A copy of the full Job Description can be found on the Port Authority website.
Submission Details
To apply: Please email a completed 1. Port Authority Application Form 2. Cover Letter 3. CV and 4. Reference Letters .
Please obtain the application form from the PACI website at: https://www.caymanport.com/human-resources/, to jobs@caymanport.com.
All application packets are handled in a confidential manner and in accordance with the Cayman Islands Data Protection Laws and PACI’s Confidentiality policies.
No applications will be accepted/considered past the closing date
