Public Relations & Administration Assistant

Closing Date:

7 November 2026

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Overview

Public Relations & Administration Assistant provides administrative, communications and operational support to the Public Relations & Administration Manager in advancing the strategic objectives and public image of the Port Authority of the Cayman Islands (“PACI”).

The postholder coordinates internal and external communications, public relations, stakeholder engagement, corporate events, executive administration, records management and digital communications. The role requires exceptional organisation, sound judgement, discretion, technological proficiency and the ability to manage multiple priorities in a dynamic environment and meet competing deadlines.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists in implementing PACI’s communication, public relations and stakeholder engagement strategies, making sure all communications comply with PACI branding and corporate identity guidelines.
Drafts and proofreads press releases, speeches, newsletters, presentations, media advisories, briefing notes, talking points, correspondence, annual reports, promotional materials and internal communications.
Coordinates media enquiries, maintains positive relationships with media representatives, and monitors traditional, digital and social media, preparing monitoring reports for management.
Manages and maintains PACI’s website and digital platforms, including timely CMS updates, scheduling approved social media content and developing digital campaigns that support organisational initiatives and community outreach.
Supports crisis and emergency communications as directed.
Provides confidential executive support to the Public Relations & Administration Manager to include: coordinating calendars, appointments, meetings, conferences and travel, and preparing agendas, minutes, reports, presentations, correspondence and briefing packages.
Assist to coordinate office operations and workflow, and maintains departmental policies, procedures, manuals and operational documentation.
Processes purchase requisitions, procurement requests, purchase orders and payment requests. Reconciles invoices and expenses, and assists with budget monitoring, financial records and budget reporting.
Supports departmental performance reporting and KPI tracking, producing reports and dashboard spreadsheets and other reporting tools.
Plans and coordinates corporate events, public ceremonies, stakeholder meetings, community outreach initiatives, conferences, training sessions and official functions. This covers venues, invitations, registrations, catering, vendors, promotional materials, logistics and schedules.
Liaises with government agencies, vendors, contractors and community organisations so events run successfully, and prepares post-event evaluations and recommendations.
Maintains accurate electronic and physical records, contracts, confidential filing systems, version control, archiving and retrieval in line with retention schedules, data protection legislation and information governance requirements. Prepares supporting documentation for audits.
Serves as the first point of contact for visitors, government officials, stakeholders, media and the public. Responds professionally to enquiries and builds positive relationships with internal departments and external partners while maintaining confidentiality.
Designs communication materials using Canva, Adobe Creative Suite or Microsoft Publisher. Uses Microsoft 365, website contact systems and AI productivity tools (e.g. Microsoft Copilot, ChatGPT, Claude) to improve efficiency while maintaining confidentiality, accuracy and policy compliance.
Recommends innovative technology and process improvements, and supports digital transformation, change management, departmental projects and organisational initiatives.
Performs additional duties as assigned by the Public Relations & Administration Manager, Port Director or Executive Management.

Qualifications, Experience and Skills

Associate degree preferred, Bachelor’s degree desirable in Public Relations, Computer Science, Communications, Business Administration, Marketing, or Office Administration.
Minimum three (3) years of progressively responsible experience in public relations, communications, executive administration, or corporate administration.
Minimum of two (2) years experience supporting senior management in a professional office environment with the ability to prioritize multiple assignments and meet tight deadlines under pressure.
Minimum two (2) years experience coordinating meetings, projects, events, and stakeholder communications with excellent written and verbal communication skills.
Minimum of two (2) years experience managing websites, social media platforms, and/ or digital communications.
Advanced organisational, project coordination, and time management skills, with the ability to prioritise competing deadlines and coordinate complex activities.
Strong executive administration skills, including meeting coordination, agenda preparation, minute-taking, report preparation, calendar management, and confidential correspondence.
Excellent interpersonal, customer service and stakeholder relationship skills, with the ability to communicate effectively with government agencies, media, senior management, contractors and the public.
Strong public relations and corporate communications skills, with excellent writing, editing, proofreading, verbal and presentation skills, and the ability to produce clear, accurate and audience-appropriate materials with high attention to detail.
Demonstrated digital communications and content management skills (website updates, social media scheduling, media monitoring and digital campaigns), with proficiency in Canva, Adobe Creative Suite, Microsoft Publisher, CMS and related platforms, and working knowledge of AI tools (e.g. Microsoft Copilot, ChatGPT, Claude).
Advanced organisational, project coordination, time management and executive administration skills, including meetings, agendas, minutes, reports, calendars and confidential correspondence, with the ability to prioritise competing deadlines and coordinate complex activities

A copy of the full Job Description can be found on the Port Authority website.

Submission Details

How to apply:

To Apply: Please email a completed

1. Port Authority Application Form

2. Cover Letter

3. CV and

4. Reference Letters to jobs@caymanport.com.

Please obtain the application form from the PACI website at: https://www.caymanport.com/human-resources/.

All application packets are handled in a confidential manner and in accordance with the Cayman Islands Data Protection Laws and PACI’s Confidentiality policies.

CLOSE DATE: November 6, 2026

No applications will be accepted/considered past the closing date.

Deadline: 6 November 2026

Requirements:

HR Contact: jobs@caymanport.com

Location: Grand Cayman